Challenge

Yundu relied heavily on regional partner companies to source specialty components for industrial clients. However, their sourcing process was fragmented—dependent on emails, spreadsheets, and phone calls—which led to delays, missed opportunities, and duplicate communications.

Solution

We developed a centralized digital sourcing portal that connected Yundu’s internal procurement team with verified partner suppliers. The system enabled real-time RFQ (Request for Quote) submissions, automated availability checks, and intelligent vendor matching based on product category, delivery history, and pricing trends.

The portal was designed for simplicity allowing partner companies to respond quickly via a clean, mobile-friendly interface with automated status updates and messaging.

Implementation

Conducted user interviews with sourcing team and key partners in China and Southeast Asia

• Mapped out the existing manual workflow to identify key friction points

• Designed and launched a cloud-based partner portal with multilingual support

• Integrated the platform with Yundu’s internal ERP to sync parts data and order status

• Created a performance dashboard showing vendor responsiveness, fulfillment rates, and delivery timelines

Results

Within 90 days of implementation, Yundu experienced measurable improvements:

• Sourcing cycle time reduced by 56%

• Partner response time improved from 2–3 days to under 12 hours

• Real-time visibility across all RFQ activity for the procurement team

• Redundant quote requests eliminated by 100% through automated filtering

• Stronger partner relationships due to smoother communication and transparency

• Readiness to scale globally with partners from 8+ countries using the system

The new platform has become a core part of Yundu’s procurement strategy, giving them the agility to grow with confidence in a competitive global market.